Privacy Policy

1. Information We Collect

We may collect personal information, such as your name, email, and contact details, as well as app usage data, including activity logs and device information.

1.1 Summary of Data Collected

• Identifiers: Name (optional), email address (used only for login credentials)
• App Activity: Attendance logs, class schedules, and other usage patterns
• Device Info: Device type and screen size (used only for visual layout adjustments)
• Internal Calendar Data: Managed within the app and not connected to external services
• Notifications: May be requested in the future; currently not in use

2. Legal Basis for Processing

We process data based on legitimate interests, contract fulfillment, user consent, and legal requirements. You may withdraw consent for certain data uses at any time.

3. How We Use Your Information

We use the information collected to provide, maintain, and improve our services, including customer support, notifications, and analytics to enhance user experience. Optional features such as push notifications or calendar integration require your explicit permission before use.

4. Data Sharing and Confidentiality

RosterAid may allow data sharing among users with authorized permissions, such as sharing class information with team members or substitutes. All shared data will be handled in accordance with this Privacy Policy.

We do not sell or share your data with third parties. Your data is only used internally to provide and improve the RosterAid experience.

5. Data Storage and Retention

We retain personal information and class data only as long as necessary to provide our services. If you delete your account, all associated data will be permanently deleted within 30 days, except where retention is required by law.

6. Third-Party Integrations

RosterAid may integrate with third-party tools (e.g., messaging, calendar). We only share data necessary for these services and ensure partners meet strict data protection standards.

We use Google Analytics on our marketing website (rosteraid.com) to understand general visitor behavior and improve our site. This data is anonymized and not linked to your use of the RosterAid app. Google reCAPTCHA is used on our forms to prevent spam and abuse. It processes limited technical data (like mouse movements or IP address) to determine whether a user is human.

7. International Data Transfers

RosterAid may transfer data to servers in other countries. We use legal mechanisms, such as standard data protection clauses, to ensure data is protected.

8. Children’s Data

RosterAid’s services may involve minors. We comply with relevant laws, including COPPA, to ensure data protection for minors and restrict access to authorized individuals only.

9. Automated Decision-Making

RosterAid may automate certain tasks like attendance tracking or sending notifications. These features are designed solely to enhance convenience and do not affect user rights or outcomes. Manual alternatives are available upon request.

10. Your Data Rights

You may access, correct, delete, or restrict processing of your data as allowed by law. You can also request data transfer or opt-out of certain processing.

You may also contact us at any time to request account or data deletion. We respond to all such requests promptly.

11. Data Security

We implement security measures to protect your data from unauthorized access or disclosure.

12. Data Collection Methods

We collect data through forms you complete, interactions with the app, and usage tracking technologies such as analytics tools. This helps us maintain and improve the quality of our service.

We may request access to certain device features such as notifications or calendar. These permissions are optional and can be controlled through your device settings.

RosterAid does not track users across third-party websites or apps and does not respond to Do Not Track (DNT) signals from browsers.

13. How We Respond to Law Enforcement Requests

RosterAid complies with legal requirements to disclose information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

14. Changes to this Privacy Policy

We may update this Privacy Policy periodically. We encourage you to review it whenever you use RosterAid to stay informed.

15. Contact Us

For any questions regarding this Privacy Policy or data protection, please contact us at support@rosteraid.com.